What a
Master
Can Actually Own for You
Over the last six years, The VA Masters has supported founders across the United States with execution across operations, admin, content, systems, and backend infrastructure.
This page outlines the types of work we regularly own and execute for our clients.
Your exact scope is customized based on how your business operates, what you want to delegate, and the level of ownership you’re looking for.
Services Offered
Executive & Administrative Support
Day-to-day execution that frees founders from constant context switching and decision fatigue.
This support often includes:
- Inbox management and email organization
- Calendar scheduling and rescheduling
- Travel booking and itinerary management
- Preparing agendas for meetings
- Taking meeting notes and summaries
- Call follow-ups
- Google Drive file organization
- Document formatting
- Basic reports or summaries
- Personal admin support for founders
Content Repurposing & Distribution
Turning your existing ideas into multiple content assets—without you having to touch every post.
This support often includes:
- Repurposing podcast episodes into social captions
- Turning long-form content into email campaigns
- Creating and maintaining content calendars
- Posting content across platforms
- LinkedIn content repurposing
- Organizing and maintaining content libraries
Video Editing
Professional video editing support for both short-form and long-form content—handled end to end.
This support often includes:
- Short-form edits for TikTok, Instagram Reels, and similar platforms
- Long-form video editing for YouTube and other platforms
- Captions and subtitles
- Motion graphics
- Video trimming and cleanup
- Branded templates for recurring content
- High-quality YouTube thumbnails
Graphic Design
Clean, on-brand visual assets built in Canva to support your marketing and operations.
This support often includes:
- Content graphics
- Presentation slides
- Workbooks and PDF layouts
- Lead magnet design
- Social media templates
- Brand kits built inside Canva
Payment & Revenue Operations
Operational support to keep client billing and payments organized and running smoothly.
This does not include bookkeeping or accounting.
This support often includes:
- Invoice creation and tracking
- Subscription management
- Payment reminders and follow-ups for failed payments
Lead Magnets & Funnels
Support for building and maintaining lead magnets and simple funnel flows that capture and deliver leads reliably.
This support often includes:
- Writing lead magnet copy
- Designing lead magnet assets
- Setting up opt-in forms
- Connecting lead magnets to email tools
- Uploading and managing files
- Testing funnel flow
Landing Pages & Websites
Execution support for basic websites and landing pages using selected platforms.
This support often includes:
- Page layout and structure
- Mobile optimization
- Connecting forms and automations
- Updating existing pages
- Creating thank-you pages
WordPress is not supported.
Automations & Systems Support
Backend system setup to reduce manual work and create consistent execution.
This support often includes:
- CRM automations in GoHighLevel
- Email automations
- Tagging and segmentation
- Workflow automations
Podcast Management
End-to-end podcast execution so episodes are published consistently—with or without founder involvement.
This support often includes:
- Uploading episodes to hosting platforms (e.g., Podbean)
- Publishing across major streaming platforms
- Writing show notes
- Scheduling episode releases
- Guest coordination and scheduling
- Episode titles and descriptions
- Republishing episodes to YouTube
- Tracking basic podcast analytics
- Maintaining a podcast content calendar
Paid Ads Support (Limited)
We provide setup and basic execution support only.
This support often includes:
- Facebook Ads account setup
- Creative targeting support
- Ads copy support
Launch & Campaign Support
Operational execution support during launches and time-bound campaigns.
This support often includes:
- Launch timeline creation
- Task assignment across tools
- Launch asset coordination
- Live launch execution support
- Post-launch cleanup
Strategic & High-Level Support
Advanced operational support for founders who want deeper ownership and systems thinking.
This support may include:
- SOP audits
- Workflow audits
- Delegation planning
- Backend business reviews
- Operations roadmapping
CRM & Client Operations
Ongoing support to keep client systems clean, organized, and functional.
This support often includes:
- Client onboarding workflows
- Client offboarding workflows
- User access management
- CRM cleanup
Email Marketing Support
Execution support for ongoing email communication and list management.
This support often includes:
- Broadcast emails
- Segmentation
- List cleanup
- Email scheduling
- Basic performance tracking
Customer Support Operations
Operational support for managing inbound customer communication.
This support often includes:
- Managing shared inboxes
- Supporting existing and future customers with requests
Discovery & Alignment
We start by understanding how your business actually runs— where things break down, what’s pulling your attention, and what needs to be owned for your next stage of growth.
One VA Master, One Point of Contact
You’re assigned a dedicated VA Master who becomes your single point of contact.
Your VA Master owns:
Communication
Prioritization
Project coordination
Day-to-day execution alignment
You don’t manage multiple people.
You don’t repeat yourself.
You work with one person who understands your business.
Specialists, Deployed Only Where Needed
Behind your VA Master is a team of in-house specialists who step in only within their zone of genius, such as:
Administrative support
Social media management
Graphic design
Video editing
Podcast management
Tech and systems support
This means higher quality work, faster turnaround, and zero burnout—without you hiring or managing multiple roles.
Tools & Platforms We Work With
Our team is experienced with a wide range of tools commonly used by growing businesses, including:
FOUNDATION
Best for:
Founders who want basic virtual assistant support to free up time and get admin off their plate.
This is our most entry-level option for day-to-day support.
What you get?
General administrative virtual assistant support
Daily admin support
Inbox and calendar management
Maintaining current systems
Task execution based on existing processes
Graphics and video editing (Lite)
Onwership Level:
Execution with light guidance
Growth
Best for:
Founders who want a virtual assistant who can think, prioritize, and take more ownership of execution.
This tier is designed to support growth without constant oversight.
What you get?
Everything in Foundation, plus:
Process improvement and documentation
Marketing systems support
CRM support
Project coordination
Graphics and video editing (Plus)
Onwership Level:
Execution with ownership
SCALE
Best for:
Founders who need senior-level virtual assistant support and want the backend of their business fully handled.
This is a done-for-you level of service.
What you get?
Everything in Growth, plus:
Senior-level virtual assistant support
Full operational ownership
Client-facing support
Priority response and communication
Launch and initiative support
Graphics and video editing (Pro)
Onwership Level:
Full ownership and proactive execution
Important Note on Scope
Not every client needs every service.
Your support is customized based on:
Your business needs
The level of responsibility you want to delegate
The scope of work involved
We’ll recommend the right structure during your call.
Ready to Scale With the Right Support?
Ready to Scale
With the Right Support?
Book a discovery call to see if The VA Masters’ team-based model is the right fit for your business.
A virtual assistant team built for scale.
We help founders and growing businesses operate with clarity, consistency, and ownership, so they can focus on leadership and growth, not backend execution.
One VA Master. A coordinated team. Reliable execution.
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